To format a letter in MLA style, use double-spaced text, 12-point Times New Roman, and 1-inch margins, with your name, address, date, and recipient’s details aligned left. Below is a complete sample and a blank template you can copy.
What Is MLA Letter Format?
MLA (Modern Language Association) style is normally used for academic papers, but it also applies to formal letters you write for class or professional purposes. The format follows the same general rules as an MLA essay: readable font, double spacing, and consistent margins. Unlike business letters that use block paragraphs, MLA letters typically indent the first line of each paragraph by half an inch. The heading and closing follow a specific order that differs slightly from other letter styles.
Key Elements of an MLA Letter
Every MLA-formatted letter includes these parts in this exact order:
- Your name and address – top left, single-spaced, no extra blank lines between lines.
- Date – written in full (e.g., 12 March 2025), placed one line below your address.
- Recipient’s name and title – one line below the date, followed by the recipient’s organization and full address.
- Salutation – e.g., “Dear Dr. Smith:” (use a colon, not a comma).
- Body paragraphs – double-spaced, with a half-inch first-line indent for each paragraph.
- Closing – e.g., “Sincerely,” followed by your handwritten signature (if sending a physical letter) and your typed name.
MLA Letter Sample
Here is a filled-in example using fictional details. Notice the spacing and indentation.
Jordan Lee
123 Maple Street
Springfield, IL 62704
12 March 2025
Professor Emily Carter
Department of English
State University
456 College Ave
Springfield, IL 62701
Dear Professor Carter:
I am writing to request a letter of recommendation for my graduate school application. I greatly enjoyed your American Literature course last semester and believe your perspective on my analytical writing would be valuable.
The application deadline is April 1, and the submission portal will send you a direct link. Please let me know if you need any additional materials, such as my résumé or a summary of my coursework.
Thank you for your time and support.
Sincerely,
(signature)
Jordan Lee
Blank MLA Letter Template
Copy the structure below, filling in the blanks with your own information. Keep the spacing and indentation as shown.
Your Name
Your Street Address
Your City, State ZIP
Date (e.g., 1 January 2025)
Recipient’s Name
Recipient’s Title
Organization
Street Address
City, State ZIP
Dear Mr./Ms. Last Name:
First paragraph: state your purpose clearly. Use formal language and avoid contractions.
Second paragraph: provide supporting details or context. Keep each paragraph focused on one idea.
Final paragraph: summarize your request or thank the reader, and include a call to action if needed.
Sincerely,
(signature)
Your Typed Name
How to Choose the Right Format
MLA letter format is most appropriate for academic correspondence, such as writing to a professor, a university office, or a scholarship committee. If you are writing a business letter to a company, you might use block format instead, where paragraphs are not indented and there is a blank line between them. For personal letters, MLA is usually overkill. When in doubt, check the assignment guidelines or ask the recipient what they prefer.
Common Mistakes to Avoid
- Wrong date format – MLA uses day month year (e.g., 5 June 2025), not month day, year.
- Inconsistent spacing – The entire letter should be double-spaced, including between the heading and the salutation.
- Missing indentation – Indent the first line of each body paragraph by 0.5 inches; do not use block paragraphs.
- Punctuation after salutation – Use a colon, not a comma, in formal letters.
- Too many fonts – Stick to one readable font like Times New Roman, 12 pt.
Frequently Asked Questions
Do I need to include my email and phone number in an MLA letter?
MLA style does not require contact information beyond your postal address. However, if you are sending an email or expect a quick reply, you can add your email address and phone number below your typed name. It is not part of the official MLA format, but it is practical.
Should I use single or double spacing in an MLA letter?
Double spacing is the official MLA rule for the entire document, including the letter. However, many instructors accept single spacing for the heading and closing to save space. Check with your teacher if you are unsure.
Can I use MLA format for an email?
MLA format is designed for print documents. For emails, you can adapt it by putting your name in the signature line and using a subject line, but you do not need the full address block. Follow your instructor’s guidelines for email assignments.
What font and size should I use?
MLA recommends a legible font like Times New Roman, Arial, or Calibri, in 12-point size. The key is consistency; do not mix fonts or sizes.
How do I sign a physical letter?
Leave four blank lines between the closing (e.g., “Sincerely,”) and your typed name. Sign your name in ink in that space. If you are sending an electronic version, you can type your name instead.
Final Tips
Always proofread your letter for typos and formatting errors. If you are writing to a professor or for an assignment, follow any specific instructions they gave you, even if they differ from standard MLA. For personal or business letters, you may choose a simpler format. If your letter involves legal, financial, or medical matters, consider consulting a qualified professional to ensure your message is appropriate.