If you are a University of Greenwich student looking for an invitation letter for a relative or friend, you can use the printable personal-letter template below. It is a letter from you as the host, not an official University of Greenwich document; contact the university separately if your visitor needs a university-issued confirmation.
What a Greenwich Uni invitation letter is for
People searching for a “Greenwich Uni invitation letter” may mean two different things. One is a personal invitation from a student or staff member asking someone to visit them in the UK. The other is an official letter from the university confirming a student’s status, attendance at an event, or another university-related fact. Those documents have different authors and purposes, so it is important not to present one as the other.
A personal invitation can explain who the visitor is coming to see, why they are visiting, and where they expect to stay. It may help make the purpose of a visit clear, but it is only supporting information. It does not guarantee entry to the UK or approval of a visa application. A visitor must follow the current official UK visitor guidance and provide whatever evidence applies to their own circumstances.
There is no single personal invitation format that suits every visitor. A short visit for a graduation ceremony, for example, is different from a family visit during a university break. Keep the letter accurate, specific, and consistent with the visitor’s plans and any information they provide in an application.
Who should write the letter?
The person inviting the visitor should normally write and sign a personal invitation. If you are a Greenwich student inviting a family member, write in your own name and describe your relationship to the visitor. If the invitation concerns a university event, you can explain your connection to the event, but do not imply that you speak for the university unless you have authority to do so.
If a visitor needs proof that you study at the University of Greenwich, ask the university whether it can provide an appropriate official confirmation and how to request it. A personal letter saying “I am a student” is not the same as an institution-issued student-status document. Similarly, a university event invitation or attendance confirmation should come from the relevant university team when an official document is needed. The appropriate office and process can depend on the request, so check current university contact information rather than relying on an old form or an unofficial template.
Greenwich Uni invitation letter template
To: ______________________________
Date: ______________________________
Subject: Invitation to visit me in the United Kingdom
Dear ______________________________,
My name is ______________________________. I live at ______________________________, and I am a ______________________________ at the University of Greenwich / have this connection to the university: ______________________________.
I am inviting ______________________________, who is my ______________________________, to visit me in the United Kingdom from ______________________________ to ______________________________. The purpose of the visit is ______________________________.
During the visit, the visitor expects to stay at ______________________________. The arrangements for travel and living costs are ______________________________. I will provide the following support, if applicable: ______________________________.
I expect the visitor to leave the United Kingdom on or before ______________________________. My contact details are ______________________________.
I confirm that the details in this letter are accurate to the best of my knowledge.
Yours sincerely,
Signature: ______________________________
Full name: ______________________________
Telephone or email: ______________________________
Fictional sample letter
Sample only — all names, dates, and details below are fictional.
To: Visa decision maker
Date: 10 May 20XX
Subject: Invitation to visit me in the United Kingdom
Dear Sir or Madam,
My name is Maya Example. I live in London and am a fictional postgraduate student at the University of Greenwich. I am inviting my fictional aunt, Lina Example, to visit me from 3 August to 17 August 20XX. She plans to spend time with family and attend a family gathering during her visit.
She expects to stay with me at my home address during these dates. Lina will make her own arrangements for travel and personal expenses. I will provide accommodation. She plans to return home on 17 August 20XX. I can be contacted at the email address and telephone number supplied with this letter.
Yours sincerely,
Maya Example
This example illustrates the level of detail, not a recommended set of facts for every case. Replace every fictional detail with truthful information, and remove any sentence that does not describe your actual arrangements.
What to include and how to prepare it
Before writing, agree on the basic facts with the person you are inviting. Their proposed dates, purpose, accommodation, and funding arrangements should be described consistently wherever those details are requested. If plans are not final, do not present guesses as confirmed bookings.
- Host identity: Give your full name and a way to contact you. Include your relationship to the visitor and, if relevant, your connection to the University of Greenwich.
- Visitor identity: Use the visitor’s full name as it appears on their travel document. You can state the relationship without adding unnecessary personal information.
- Visit details: Explain the reason for the visit and give the intended arrival and departure dates. For a ceremony or other event, name it accurately and include the date only if it is confirmed.
- Accommodation: Say where the visitor expects to stay. If they will stay with you, state that plainly; if they have separate arrangements, do not imply that you are providing a room.
- Costs and support: Describe who expects to pay for travel, accommodation, and day-to-day expenses. Be precise about any support you are actually offering.
- Signature and date: Sign and date the finished letter, then keep a copy so you can check details if asked later.
Use a clear, ordinary business-letter layout. A typed letter is easy to read, but the important point is that it is genuine and signed by the person making the invitation. Do not add a university logo, official-looking header, or staff title to a personal letter in a way that could make it appear to have been issued by the university.
Personal invitation versus university confirmation
A personal letter describes your invitation and your own commitments. An official university letter, by contrast, confirms information the institution is responsible for, such as a student record or event-related detail, if the university offers that document for the visitor’s purpose. A student should not create an official-looking letter on the university’s behalf or sign for a university department.
For a graduation visit, for example, the host might write a personal letter explaining the relationship and the reason for the trip. If the visitor also needs confirmation of the ceremony or the student’s status, ask the university whether it can provide separate supporting material. Do not assume a personal invitation replaces that evidence, or that the university will issue a particular type of letter on request.
When contacting the university, explain what the visitor needs the document to confirm, who the visitor is, and any relevant event date. Ask about the correct request route, required information, processing time, and whether the document can be sent directly to you. These are practical questions, not guarantees that a specific document is available.
Supporting information and visitor applications
An invitation letter is one possible piece of context, not a complete application. The visitor is responsible for checking the current official instructions for their nationality, travel purpose, and circumstances. Those instructions explain what evidence is required and how to apply. Requirements can change, so use current government guidance rather than an old checklist copied from another person’s case.
Depending on the individual situation, a visitor may need to explain their purpose of travel, intended dates, accommodation, and how the visit will be paid for. The host’s letter should match those facts, but it should not make promises or claims on the visitor’s behalf that the host cannot verify. For instance, if the visitor is paying for their own flights, do not write that you are covering all travel costs.
Only share documents that are relevant and requested through an appropriate channel. Avoid putting passport numbers, financial account details, or other sensitive information into a general invitation letter unless current official instructions specifically call for it. If a situation needs legal, tax, medical, or financial-planning advice, ask a qualified professional.
Common mistakes to avoid
- Calling a personal letter official: Make clear who wrote it and do not use university branding or imply university endorsement.
- Leaving out practical details: A letter that says only “please visit” may not explain the dates, purpose, accommodation, or who is paying.
- Using inconsistent dates: Check the proposed itinerary and any related documents before signing. Correct a genuine change rather than leaving conflicting information unexplained.
- Overpromising support: State only what you can and will provide. Avoid vague claims such as “I will pay for everything” if the arrangement is limited to a place to stay.
- Assuming an invitation guarantees a visa: The letter is not a decision and cannot ensure that an application will succeed.
- Copying an unrelated sample: Templates can help with structure, but another person’s dates, circumstances, or claims should not be reused as facts.
If you discover an error after sending the letter, prepare a corrected version and explain briefly which detail changed. Do not alter a signed document in a way that hides the original wording. Keep communication straightforward and retain a copy of what you provide.
Timing, format, and sending the letter
Start by checking what the visitor actually needs. If they are applying for permission to visit, they should consult the current official application guidance and allow time to obtain any supporting information. If an official Greenwich document is also needed, contact the university early enough to ask about its process; do not promise a delivery date on the institution’s behalf.
Send the personal letter in a readable format that the visitor can access and use as instructed. A clear scan or electronic copy may be convenient, but follow the visitor’s application instructions about how documents should be submitted. There is no need to send original identity or financial documents just because you have written an invitation. Agree on a secure way to share any additional material that is genuinely required.
Before sending, check spelling of names, dates, contact details, and the description of the visit. If the visitor’s plans change later, they should follow the relevant official instructions and make sure any updated explanation is truthful. An invitation letter should describe real plans, not be written to make a case appear stronger by adding unsupported details.
Frequently Asked Questions
Does the University of Greenwich provide an invitation letter for a visitor visa?
A personal invitation is normally written by the person hosting the visitor. The university may be able to confirm certain university-related facts or event details, but availability and request procedures should be checked directly with the relevant university contact.
Can I use this template for a graduation visit?
Yes. Adapt the purpose section to describe the planned graduation visit accurately, including the event date if it is confirmed. If the visitor needs formal confirmation of the ceremony or your student status, ask the university whether it can provide separate supporting information.
Does an invitation letter guarantee a UK visitor visa?
No. It is supporting context only and does not guarantee a visa or permission to enter. The visitor should follow current official UK visitor guidance and provide the information required for their own application.
Should I include my student number or passport details?
Include only information that is relevant and appropriate for the request. A personal invitation generally needs enough detail to identify the host and explain the visit; do not add sensitive identifiers automatically. Check official instructions if a specific document or detail is requested.
Does the letter need to be notarised?
Do not assume that notarisation is required. Check the current instructions that apply to the visitor’s circumstances, and avoid paying for extra formalities unless an authoritative source says they are needed.
Can a friend or relative write the invitation instead of the student?
The person actually hosting or inviting the visitor can explain their own role and arrangements. If the visitor is staying with someone else, the letter should not suggest that the student is providing accommodation. Separate letters may be useful when different people are responsible for different arrangements, but keep their statements consistent.